Job Opportunity: Executive Assistant

Job Opportunity - UBCIC, Vancouver

Full-time EXECUTIVE ASSISTANT

Job Description

The Union of BC Indian Chiefs (UBCIC) is seeking a diligent and conscientious executive assistant to help coordinate meetings and travel and to support the day-to-day operations of a busy political organization. The successful candidate will have administrative experience, strong communication and interpersonal skills, and a commitment to advancing Indigenous rights in British Columbia. This is an excellent opportunity to support the work of a strong and principled political organization, while building a wide range of administrative and logistical skills.

Compensation: This full-time position is based on a 35-hour work week. The salary range is $32,000–$35,000, depending on experience, with benefits provided upon successful completion of a 3-month probation period.
Deadline: Friday, April 6, 2018 (by 12 p.m.)

Duties and Responsibilities

  • Provide logistical and administrative support for meetings (including planning support, registration, itineraries, meeting materials, room bookings, food, meeting tracking and coding, and other tasks). This includes supporting coordination of the large-scale meetings of the chiefs and representatives of UBCIC member Nations.
  • Coordinate and book travel arrangements for the UBCIC Executive, Directors, and Staff
  • Track and coordinate travel claims and reimbursements
  • Provide on the ground support to executive as needed
  • Assist with calendar management and help coordinate schedules
  • Manage itineraries for complex events
  • Manage and track incoming and outgoing correspondence for policy staff and executive.
  • Provide general office and administrative assistance, as directed by the Administrative Director
  • Occasional work outside regular business hours will be required


Qualifications and Experience

  • Excellent interpersonal and communication skills
  • Strong organizational skills and a proven ability to prioritize and manage tasks within diverse projects and to problem-solve in a busy, fast-paced environment
  • Proficiency in office computer programs, including databases
  • Commitment to the mission and work of the UBCIC
  • Some post-secondary education (for example in office administration, communication, or other relevant fields) and relevant administrative experience, preferably in a non-profit organization

About the UBCIC

The UBCIC is a not-for-profit organization representing and taking direction from over 100 Indigenous Nations in BC. Our aim is to protect and advance the political and territorial rights of Indigenous people in BC. We support Indigenous Peoples at regional, national, and international forums. The UBCIC’s mandate is to work towards the implementation, exercise, and recognition of our inherent Title, Rights, and Treaty Rights, and to protect our lands, waters, and resources through the exercise and implementation of our own laws and jurisdiction. The UBCIC strengthens Indigenous Nations to assert and implement their Aboriginal Title, Rights, Treaty Rights, and Right of Self-Determination as Peoples. The UBCIC upholds the principles and standards articulated in the United Nations Declaration on the Rights of Indigenous Peoples for the establishment and maintenance of a universal framework of minimum standards for the survival, dignity, well-being, and rights of Indigenous Peoples.

For more information on the Union of BC Indian Chiefs, please visit www.ubcic.bc.ca

Please send a cover letter, resume, and references to:
Jody Woods
Acting Administrative Director, Union of BC Indian Chiefs
Email: marie-elise@ubcic.bc.ca

Please include the job title in the subject line of your email.

We thank all candidates for their interest and regret that only those candidates who are shortlisted for interviews will be contacted. The Union of BC Indian Chiefs hires on the basis of merit and is committed to employment equity. Preference will be given to persons of Aboriginal ancestry as per Section 16(1) of the Canadian Human Rights Act.