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58th AGA

WOMEN’S GATHERING DINNER, FOURTH NOTICE,
REGISTRATION LINK, DRAFT AGENDA V1, AND DOOR PRIZES (CANUCKS!)
Agenda

September 15, 2026

Dear Chiefs Council, sister organizations, and friends:

The 58th Annual General Assembly (AGA) will take place September 23rd to 25th, 2026. We gratefully acknowledge that the meeting will be held at Shxwhá:y Village Community Cultural Centre (Stó:lō Territory), with an option to join virtually via Zoom. Please register here and contact [email protected] if you would like assistance.

UBCIC acknowledges the recent and deeply impactful passing of Amshen, Joan Phillip, on August 28th. Amshen was a lifelong advocate for title and rights, and an MLA, and the beloved wife of UBCIC President Grand Chief Stewart Phillip. At the AGA, we will be providing time for Chiefs and delegates to participate in a special remembrance of Amshen, Joan Phillip on September 24th.

For the AGA, we respectfully ask members to register and attend to address organizational business such as passing the audit and accepting minutes from the previous year, as well as setting mandates for the upcoming year. If you are unavailable, please send a proxy- we can help you find a proxy if needed. Please contact Tracy Point at [email protected] (or 604-831-4265) if you have not renewed your membership. A membership letter and proxy letter template are attached, as well as a resolution template.

UBCIC Women’s Representative Katisha Paul will be hosting a UBCIC Women’s Gathering dinner, which will take place on September 23rd at the Coast Chilliwack. Please see attached notice for information and confirm attendance with Kay ([email protected]).

The AGA will have a special panel on the potential West Coast Oil Pipeline including Chief Allan Adam, Chief  Marilyn Slett, Lisa Fong K.C., and economist Marc Lee. We will have a legal update from Mandell Pinder with a discussion on implementation of the Declaration on the Rights of Indigenous Peoples Act and potential changes being considered. There will be discussions on advancing Specific Claims, and we are pleased to welcome MIRR Minister Spencer Chandra Herbert. We will have an update on implementation of the B.C. First Nations Climate Strategy and Action Plan, as well as a special and related session on the wildfire season and impacts on First Nations. We will hear from Sandra Delaronde regarding the Red Dress Alert in Manitoba and considerations for B.C. There will be an update on Jordan’s Principal with Dr. Warner Adam as well as resumption of jurisdiction over early learning and childcare with Karen Isaac, and a discussion on remembering our children and Orange Shirt Day. We will also hear about the Inter Tribal Fisheries Treaty (ITFT), and wild salmon advocacy including protection of watersheds. Importantly, UBCIC’s auditor will join to review the recently completed audit. Please review the full draft agenda V1, attached.

Door prizes will be drawn at the end of each day and include assorted books, Pendleton fleece blankets, beautiful Bentwood boxes, Vancouver Canucks tickets and swag, a Car Safety Kit, and a Dual view Dashcam and Emergency First Aid Kit!

All meeting information can be found on our website: https://www.ubcic.bc.ca/58th_aga

An index of important information about the meeting can be found as follows:

Respectfully,

Andrea Glickman

Policy Director

ATTENDING UBCIC ANNUAL GENERAL ASSEMBLY
SEPTEMBER 23-25, 2026

 

Registration for In-Person and Virtual Attendance

Please PRE-REGISTER
(https://us06web.zoom.us/meeting/register/bGEMm5ieTXuHxOpj99oXYQ#/registration)
no later than 4:00 pm on September 22nd, 2026, to receive your meeting link.

Everyone must pre-register for the UBCIC Annual General Assembly meeting via Zoom, regardless of if you are coming in person or attending virtually. Registration helps staff track and support meeting delegates (Chiefs, proxies, representatives), speakers and observers. Pre-registration is also required to receive a unique Zoom meeting link. All registrants will receive a Zoom meeting link. If you are attending in person, you may ignore this link.

  • Be sure to use an email address that you can access as needed. Only those who register in advance for the UBCIC Annual General Assembly meeting will receive their unique Zoom meeting link via email. 
  • An email will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the Zoom meeting link as it will be required to attend the meeting.
  • Please do not share your meeting link with anyone. Please ensure each delegate is registered and has their own unique meeting link.
  • The Zoom waiting room will open at 8:30 a.m. each day, half an hour in advance of the meeting start time of 9:00 a.m.

Registration Confirmation:  Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed.  The email will be sent from [email protected] under the subject line “UBCIC ANNUAL GENERAL ASSEMBLY Confirmation”.

If you have indicated upon your registration that your community is not currently in good standing
(membership dues owing), please contact Tracy Point ([email protected])  
or 1-604-831-4265 to arrange for payment.
Payment options are listed in the membership letter.

Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st, 2026 to March 31st, 2027) may speak from the floor or vote on resolutions brought forward during the meeting. 

CLICK HERE TO WATCH A REGISTRATION TUTORIAL.

Registration Support:  Please direct any registration questions or concerns to the registration team ([email protected]). The registration team are also available for registration support during the meeting.

Proxy Information

We encourage members to be prepared with a proxy letter in advance of the meeting, whether you are sending a proxy in case you need to step out briefly (and return later), or if you need a proxy to stand in for you throughout the entire meeting. Proxies cannot actively participate from the floor of the meeting until a proxy form has been received.  Advance preparation will also help ensure that the meeting maintains quorum for voting purposes.

Attached is a proxy template letter for your convenience. You are welcome to put the wording on your own letterhead, OR you can copy, paste, and fill in the proxy letter directly into the body of an email to Elena Pennell ([email protected]). Please reach out to Elena if you have questions regarding proxy letters.

Accommodation

We are pleased to inform you the UBCIC will reimburse travel and accommodation costs for the Chief or the Chief's proxy for this Chiefs Council meeting if you are attending in person, in alignment with the UBCIC travel claim policy.

The hotel block deadline is now closed, but you can still reach out to the following hotels for any remaining availability.

  1. Fairfield by Marriott Inn & Suites Chilliwack (43955 Industrial Way, Chilliwack, BC V2R 3A4)
    Reservations can be made by calling the hotel at 604-402-9440.
  2. Hampton Inn by Hilton Chilliwack (8050 Lickman Road, Chilliwack BC, V2R 0Y3)
    Reservations can also be made by calling the hotel at 604-392-4667

Please contact Mildred Chartrand ([email protected]) if you require assistance booking a hotel.

 

Meeting Materials & Resolutions

Meeting materials will be available in advance for download, rather than provided in hard copy.

Please bring your laptop if you are attending the meeting in person so you can use the digital kit

Draft resolutions will be provided by email to delegates and will also be available in hard copy at the meeting for those attending in person.

If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process as well as the attached resolution template for your use.  The UBCIC Resolutions Process is also outlined at: www.ubcic.bc.ca/resolutions. 

A draft agenda is attached and incorporates directions on priority items provided by the Chiefs Council. If you would like to suggest an agenda item for a future meeting, please email [email protected].

Health and Safety

We recognize the sometimes sensitive and triggering nature of topics discussed. To ensure the health and wellbeing of all, cultural supports will be available on site.

The health and safety of the Union of BC Indian Chiefs members and staff is of utmost importance to the organization. The risk of transmitting COVID-19 and other communicable diseases increases the closer you come to people, the longer you spend near them, and the higher the number of people you come near. As we will be spending long days together indoors, please:

  • Do not attend the meeting in-person if you are ill. All registrants will be provided with a Zoom link, so please join the meeting that way if you are feeling unwell.
  • While proof of vaccination and masking is no longer required in British Columbia, masking is still encouraged, particularly if the space is small and crowded as we do not know what health situations others may be dealing with. UBCIC will have N95/KN95 masks available.
  • There will be cleaning of the meeting space throughout the day. Hand sanitizer will be provided. Please use it before and after touching common touchpoints, eating, and drinking, and removing and putting on your mask.
  • Please follow any other instructions provided during the meeting to ensure participant safety. COVID-19 rapid tests will also be available onsite.

 

UBCIC Contacts:

 

Download Files

 

WHEN
September 23, 2026 at 9:00am - September 25, 2026
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