UBCIC 56th AGA
UBCIC 56TH ANNUAL GENERAL ASSEMBLY (HYBRID)
MUSQUEAM COMMUNITY CENTRE, xʷməθkʷəy̓əm (MUSQUEAM TERRITORY) AND ZOOM
SEPTEMBER 24TH TO 26TH, 2024
THIRD NOTICE, NOMINATIONS FOR UBCIC APPOINTMENT TO NEW RELATIONS TRUST AND REGISTRATION LINK
August 28, 2024
Dear Chiefs Council, sister organizations, and friends:
The 56th Annual General Assembly (AGA) will take place September 24th - September 26th, 2024. The hybrid AGA will be held at Musqueam Community Centre, xʷməθkʷəy̓əm (Musqueam Territory), and there will be an option to join virtually via Zoom. Please register here and contact [email protected] if you would like assistance.
Because it is the AGA, we respectfully ask members to register and attend to address organizational business such as passing the audit and accepting minutes from the previous year, as well as setting mandates for the upcoming year. If you are unavailable, please send a proxy. Attached, please find a proxy template letter and a membership letter for the 2024-25 fiscal year. Please contact Tracy Point ( [email protected] or 604-831-4265) if you have not renewed your membership.
At the UBCIC’s AGA, there will be an election for one (1) UBCIC Representative to the New Relationship Trust. An announcement and nomination form are attached. We will have a legal update from Mandell Pinder as well as Louise Mandell with comments on the recent Haida Recognition legislation. We’ll also have a special session on children and families with the Representative for Children and Families Dr. Jennifer Charlesworth, representatives from Huu-ay-aht and Cowichan, and hear about critical updates to the Service Level Agreement. Other topics include hearing moving from deferrals under the OGSR to permanent protections, the Gitanyow Hereditary Chiefs’ Interim Measures on the Mineral Tenure Act Reform, Bear Dens, and a special session on citizenship and sex discrimination in the Indian Act. We will also have a session on the upcoming provincial election. A draft agenda will be available in the next notice.
If you have not booked your hotel, please do so at the link below, the deadline for booking has now been extended to September 3rd. Mildred can be contacted for any assistance in booking hotels [email protected].
Link to RiverRock room block with discount code embedded
All meeting information can be found on our website: https://www.ubcic.bc.ca/ubcic_56th_aga
Andrea Glickman,
Policy Director
INFORMATION TO ATTEND UBCIC ANNUAL GENERAL ASSEMBLY
SEPTEMBER 24-26, 2024
Registration for In-Person and Virtual Attendance
Please PRE-REGISTER
(https://us06web.zoom.us/meeting/register/tZ0qdOGtrzItEtW5PLV4clb-4iDvSTmTJmRS)
no later than 4:00 pm on September 23rd, 2024, to receive your meeting link.
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Everyone must pre-register for the UBCIC Annual General Assembly meeting via Zoom, regardless of if you are coming in person or attending virtually.
Registration helps staff track and support meeting delegates (Chiefs, proxies, representatives), speakers and observers. Pre-registration is also required to receive a unique Zoom meeting link. All registrants will receive a Zoom meeting link. If you are attending in person, you may ignore this link. - Be sure to use an email address that you can access as needed. Only those who register in advance for the UBCIC Annual General Assembly meeting will receive their unique Zoom meeting link via email.
- An email will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the Zoom meeting link as it will be required to attend the meeting.
Registration Confirmation: Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed. The email will be sent from [email protected] under the subject line “UBCIC ANNUAL GENERAL ASSEMBLY Confirmation”.
If you have indicated upon your registration that your community is not currently in good standing
(membership dues owing), please contact Tracy Point ([email protected])
or 1-604-831-4265) to arrange for payment.
Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st, 2024, to March 31st, 2025) may speak from the floor or vote on resolutions brought forward during the meeting.
CLICK HERE TO WATCH A REGISTRATION TUTORIAL.
Registration Support: Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]). Angie and the registration team are also available for registration support during the meeting.
We encourage members to be prepared with a proxy letter in advance of the meeting, whether you are sending a proxy in case you need to step out briefly (and return later), or if you need a proxy to stand in for you throughout the entire meeting. Advance preparation will also help ensure that the meeting maintains quorum for voting purposes.
Attached is a proxy template letter for your convenience. You are welcome to put the wording on your own letterhead, OR you can copy, paste, and fill in the proxy letter directly into the body of an email to Elena Pennell ([email protected]). Please reach out to Elena if you have questions regarding proxy letters.
We are pleased to inform you the UBCIC will reimburse travel and accommodation costs for the Chief or the Chief's proxy for this Annual General Assembly meeting if you are attending in person, in alignment with the UBCIC travel claim policy.
We have rooms reserved at the River Rock Resort (8811 River Road, Richmond BC V6X 3P8) under the Union of BC Indian Chiefs block. Booking instructions below:
Online – by clicking this link: River Rock - UBCIC Booking Link (the discount is pre-loaded).
Telephone – by calling the hotel’s reservation department at Toll Free: 1 866-748-3718
Locally: 604-247-8900 (Reference the Union of BC Indian Chiefs - CALL IN Group)
Email – by sending an email to [email protected] (Reference the Union of BC Indian Chiefs - CALL IN Group)
Please book your room as soon as possible as the hotel block is limited.
Meeting Materials & Resolutions
Meeting materials will be available in advance for download, rather than provided in hard copy.
Please bring your laptop if you are attending the meeting in person so you can use the digital kit.
If you require a hard copy, please email [email protected] by September 10th, 2024.
Draft resolutions will be provided by email to delegates and will also be available in hard copy at the meeting for those attending in person.
If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process as well as the attached resolution template for your use. The UBCIC Resolutions Process is also outlined at: www.ubcic.bc.ca/resolutions.
Draft resolutions and briefing notes, as well as any sectoral updates from First Nations
Organizations to be included in the kit, must be submitted by 4:00 pm on September 10th, 2024,
to [email protected].
A draft agenda will be provided on or before September 18th, 2024 and will incorporate directions on priority items provided by the Chiefs Council. If you would like to suggest an agenda item, please don’t hesitate to call 1-800-793-9701 or email [email protected].
We recognize the sometimes sensitive and triggering nature of topics discussed. To ensure the health and wellbeing of all, cultural supports will be available on site.
The health and safety of the Union of BC Indian Chiefs members and staff is of utmost importance to the organization. The risk of transmitting COVID-19 and other communicable diseases increases the closer you come to people, the longer you spend near them, and the higher the number of people you come near. As we will be spending long days together indoors, please:
- Do not attend the meeting in-person if you are ill. All registrants will be provided with a Zoom link, so please join the meeting that way if you are feeling unwell.
- While proof of vaccination and masking is no longer required in British Columbia, masking is still encouraged, particularly if the space is small and crowded as we do not know what health situations others may be dealing with. UBCIC will have N95/KN95 masks available.
- There will be cleaning of the meeting space throughout the day. Hand sanitizer will be provided. Please use it before and after touching common touchpoints, eating, and drinking, and removing and putting on your mask.
- Please follow any other instructions provided during the meeting to ensure participant safety. COVID-19 rapid tests will also be available onsite.
- Policy Director, Andrea Glickman [email protected]
- Admin and Research Director, Jody Woods [email protected]
- Office Manager, Mildred Chartrand [email protected]
- Registration Lead/Support, Angie Bain [email protected]
- Membership Clerk, Tracy Point [email protected]
- Proxy Letters/Support, Elena Pennell [email protected]
- Draft Resolutions/Briefing notes [email protected]
Download Documents: