All Chiefs Meeting on Children and Families (Virtual)

Tuesday, June 04, 2024 at 06:00 PM

This meeting is co-hosted by the First Nations Leadership Council and the Our Children Our Way Society. We invite First Nations Chiefs and those providing First Nations child & family services to join this virtual half-day session to discuss the following topics:

  • The Long-Term Reform of First Nations Children and Family Services and Jordan's Principle
  • Indigenous Services Canada's Funding Top-Ups
  • The renewal of AOPSI (Aboriginal Operational Practice Standards and Indicators)
  • The rollout of compensation for the First Nations Child and Family Services, Jordan's Principle and Trout Class Settlement Agreement
  • Coordination Agreements under the Federal Act respecting First Nations, Inuit and Métis children, youth and families

LOCATION: via Zoom - Click here to register

WHO: BC First Nations Leadership, Elders, Traditional Knowledge Keepers, Youth, and those providing First Nations child & family services

For more information please contact:

Laurence Migué
Policy Analyst - Children and Families
Union of B.C. Indian Chiefs (UBCIC)
[email protected]

Tracy Lavin
Research and Engagement Manager
Our Children Our Way Society
[email protected]

Chiefs Council June 2024

Monday, June 10, 2024 at 08:00 AM through June 11, 2024



JUNE 10TH – 11TH, 2024


April 30, 2024


Dear Chiefs Council, sister organizations, and friends:


The next UBCIC Chiefs Council meeting will take place June 10th – June 11th, 2024. We gratefully acknowledge that the meeting will be held at Shxwhá:y Village Community Cultural Centre (Stó:lō Territory), and there will be an option to join virtually via Zoom. Please register here and contact [email protected] if you would like assistance. Attached, please find a proxy template letter and a membership letter for the 2024-25 fiscal year. Please contact Tracy Point ( [email protected] or 604-831-4265) if you have not renewed your membership.


We will be honouring Tyrone McNeil, kéxioyseléq, for his years of dedication and service to the Chiefs Council as Chair. All meeting information can be found on our website:



Registration for In-Person and Virtual Attendance




no later than 4:00 pm on June 9th, 2024, to receive your meeting link.


  • Everyone must pre-register for the UBCIC Chiefs Council meeting via Zoom, regardless of if you are coming in person or attending virtually.
    Registration helps staff track and support meeting delegates (Chiefs, proxies, representatives), speakers and observers. Pre-registration is also required to receive a unique Zoom meeting link. All registrants will receive a Zoom meeting link. If you are attending in person, you may ignore this link.
  • Be sure to use an email address that you can access as needed. Only those who register in advance for the UBCIC Chiefs Council meeting will receive their unique Zoom meeting link via email. 
  • An email will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the Zoom meeting link as it will be required to attend the meeting.


Registration Confirmation:  Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed.  The email will be sent from [email protected] under the subject line “UBCIC CHIEFS COUNCIL Confirmation”.


If you have indicated upon your registration that your community is not currently in good standing
(membership dues owing), please contact Tracy Point (
[email protected])  
or 1-604-831-4265) to arrange for payment.


Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st, 2024, to March 31st, 2025) may speak from the floor or vote on resolutions brought forward during the meeting.




Registration Support:  Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]). Angie and the registration team are also available for registration support during the meeting.

Proxy Information


We encourage members to be prepared with a proxy letter in advance of the meeting, whether you are sending a proxy in case you need to step out briefly (and return later), or if you need a proxy to stand in for you throughout the entire meeting. Advance preparation will also help ensure that the meeting maintains quorum for voting purposes.


Attached is a proxy template letter for your convenience. You are welcome to put the wording on your own letterhead, OR you can copy, paste, and fill in the proxy letter directly into the body of an email to Elena Pennell ([email protected]). Please reach out to Elena if you have questions regarding proxy letters.



We are pleased to inform you the UBCIC will reimburse travel and accommodation costs for the Chief or the Chief's proxy for this Chiefs Council meeting if you are attending in person, in alignment with the UBCIC travel claim policy.


We have rooms reserved at the hotels listed below under the Union of BC Indian Chiefs block. 


  1. Hampton Inn by Hilton Chilliwack (8050 Lickman Road, Chilliwack BC, V2R 0Y3)

Reservations can be made by clicking this link: Hampton Inn - UBCIC Booking Link (the discount is pre-loaded).

Reservations can also be made by calling the hotel’s reservation department at 604-392-4667. Please quote the group code 90M or “UBCIC”.

Room block at the Hampton Inn extended to Saturday, May 25


  1. Coast Chilliwack Hotel by APA (45920 First Ave, Chilliwack BC, V2P 7K1)

Reservations can be made by clicking this link: Coast - UBCIC Booking Link (the discount is pre-loaded).

Reservations can also be made by calling the hotel’s toll-free reservations telephone line at 1-800-663-1144. Please quote the group code CCK-GFC8359 or the “Union of BC Indian Chiefs”.

              Booking Deadline: May 18th, 2024


Please RSVP and book your room as soon as possible as the hotel block is limited.


Please contact Mildred Chartrand ([email protected]) if you require assistance booking a hotel.

Meeting Materials & Resolutions

Meeting materials will be available in advance for download, rather than provided in hard copy.


Please bring your laptop if you are attending the meeting in person so you can use the digital kit.
If you require a hard copy, please email 
[email protected] by May 27th, 2024.


Draft resolutions will be provided by email to delegates and will also be available in hard copy at the meeting for those attending in person.


If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process as well as the attached resolution template for your use.  The UBCIC Resolutions Process is also outlined at:


Draft resolutions and briefing notes, as well as any sectoral updates from First Nations
Organizations to be included in the kit, must be submitted by 4:00 pm on May 27th, 2024,
[email protected].


A draft agenda will be provided on or before June 3rd, 2024 and will incorporate directions on priority items provided by the Chiefs Council. If you would like to suggest an agenda item, please don’t hesitate to call 1-800-793-9701 or email [email protected].

Health and Safety

We recognize the sometimes sensitive and triggering nature of topics discussed. To ensure the health and wellbeing of all, cultural supports will be available on site.

The health and safety of the Union of BC Indian Chiefs members and staff is of utmost importance to the organization. The risk of transmitting COVID-19 and other communicable diseases increases the closer you come to people, the longer you spend near them, and the higher the number of people you come near. As we will be spending long days together indoors, please:

  • Do not attend the meeting in-person if you are ill. All registrants will be provided with a Zoom link, so please join the meeting that way if you are feeling unwell.
  • While proof of vaccination and masking is no longer required in British Columbia, masking is still encouraged, particularly if the space is small and crowded as we do not know what health situations others may be dealing with. UBCIC will have N95/KN95 masks available.
  • There will be cleaning of the meeting space throughout the day. Hand sanitizer will be provided. Please use it before and after touching common touchpoints, eating, and drinking, and removing and putting on your mask.
  • Please follow any other instructions provided during the meeting to ensure participant safety. COVID-19 rapid tests will also be available onsite.


UBCIC Contacts:


  1. Download Second Notice
  2. Download Membership Letter
  3. Download Resolution Drafting Guide
  4. Download Resolution Template
  5. Download Resolution Process
  6. Download Proxy Form