UBCIC CHIEFS COUNCIL (VIRTUAL)
April 29, 2021
Dear Chiefs Council, sister organizations, and friends:
The next UBCIC Chiefs Council will take place virtually on June 2nd- June 3rd, 2021. A membership letter for the current fiscal year is attached. Please contact Tracy Point ([email protected] or 1-604-831-4265) to renew or check the status of your membership.
Please register as soon as possible, and if you are sending a proxy, a template letter is attached. Please send in your proxy letter in advance of the Chiefs Council meeting to ensure your proxy is processed in advance of the meeting. All meeting information can be found on our Chiefs Council Meeting Event Page.
Pre-registration: Everyone must pre-register for the UBCIC Chiefs Council Zoom meeting. Pre-registration is required to receive the unique Zoom meeting link. Registration helps staff track meeting delegates (chiefs, proxies, representatives), speakers and observers.
Please PRE-REGISTER here as soon as possible and no later than 4:00 pm on May 31st, 2021 to receive your meeting link. Be sure to use an email address that you can access as needed.
Registration Confirmation: Once you have sub mitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed. If you have indicated that your community is not currently in good standing (membership dues owing), please contact Tracy Point ([email protected]) to arrange for payment. Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st 2021 to March 31st 2022) may speak from the floor or vote on resolutions brought forward during the meeting.
Zoom meeting link: Only those who register in advance for the UBCIC Chiefs Council meeting will receive their unique Zoom meeting link via email. This will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the link as it will be required to join the meeting.
Registration Support: Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]).
NOMINATIONS: BC FIRST NATIONS JUSTICE COUNCIL AND BC FIRST NATIONS FORESTRY COUNCIL
Nominations are being sought for one (1) UBCIC representative to the BC First Nations Justice Council and for one (1) UBCIC representative to the BC First Nations Forestry Council. Please see attached Notices of Positions, UBCIC Election Procedures and nomination forms, and BCFNJC and BCFNFC Bylaws. As per the UBCIC Election Procedures, nominations must be received by 4:00 p.m. on May 19th, 2021.
MEETING LOGISTICS, RESOLUTIONS AND MATERIALS
We are pleased to inform you that travel and accommodation expenses to the nearest location possible may be provided for UBCIC Chiefs or Chiefs’ proxy if they do not have the required bandwidth or Wi-Fi infrastructure required to connect remotely from your home/community. Please contact Mildred Chartrand ([email protected]) if you wish to do so, and require assistance booking a hotel. Alternately, you will be able to participate by phone.
If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process and the attached resolution template. The UBCIC Resolutions Process is outlined at: www.ubcic.bc.ca/resolutions. Draft resolutions and briefing notes, as well as any sectoral updates from First Nations Organizations to be included in the kit, must be submitted by 4:00 pm on May 19th, 2021 to [email protected].
Meeting materials will be available in advance for download from our website, rather than provided in hard copy, and draft resolutions will be sent via email once ready.
A draft agenda will be provided on or before May 26th, 2021 and will incorporate direction on priority items. If you would like to suggest an agenda item, please do not hesitate to call 1-800-793-9701 or email [email protected].