SEPTEMBER 27TH – 29TH, 2021


September 9, 2021

Dear Chiefs Council, sister organizations, and friends:

The 53rd Annual General Assembly (AGA) will take place September 27th - September 29th, 2021. The theme this year is “Truth, Justice and Reconciliation” and a draft agenda is attached for your review. Special guests include Dr. Gabor Maté, world-renowned expert on addiction, stress and childhood development who will lead an interactive discussion on the opioid crisis. The meeting will also feature an expert panel of scientists discussing cumulative impacts to salmon watersheds and will have panels on key issues such as wildfires, COVID-19, and unmarked burials at Indian Residential Schools. Because it is the AGA, it is critical for members to attend to address organizational business such as passing the audit, confirming meeting schedule, and accepting minutes from the previous year.

Attached, please find a proxy template letter as well as a membership letter. Please contact Tracy Point ([email protected] or 604-831-4265) if you have not yet renewed your membership for the current fiscal. Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st 2021 to March 31st 2022) may speak from the floor or vote on resolutions brought forward during the meeting.


Pre-registrationEveryone must pre-register for the UBCIC Chiefs Council Zoom meeting. Pre-registration is required to receive the unique Zoom meeting link. Registration helps staff track meeting delegates (chiefs, proxies, representatives), speakers and observers.

Please PRE-REGISTER here as soon as possible and no later than 4:00 pm on September 25th, 2021, to receive your meeting link.  Be sure to use an email address that you can access as needed.

Registration Confirmation:  Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed.  If you have indicated that your community is not currently in good standing (membership dues owing), please contact Tracy Point ([email protected]) to arrange for payment.

Zoom meeting link:  Only those who register in advance for the UBCIC Chiefs Council meeting will receive their unique Zoom meeting link via email.  This will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the link as it will be required to join the meeting.

Registration Support:  Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]).


Nominations are being sought for one (1) UBCIC representative to the New Relationship Trust.  Please see attached Notice of Position and letter regarding the appointment, along with the UBCIC Election Procedures and nomination form.  As per the UBCIC Election Procedures, nominations must be received by 4:00 p.m. on September 13th, 2021.


Meeting materials including draft resolutions will be available in advance for download from our website, rather than provided in hard copy. We are pleased to inform you that travel and accommodation expenses to the nearest location possible may be provided for UBCIC Chiefs or Chiefs’ proxy if they do not have the required bandwidth or Wi-Fi infrastructure required to connect remotely from your home/community.  Please contact Mildred Chartrand ([email protected]) if you wish to do so, and require assistance booking a hotel. Alternatively, you will be able to participate by phone.

If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process as well as the attached resolution template for your use.  The UBCIC Resolutions Process is also outlined at: www.ubcic.bc.ca/resolutionsDraft resolutions and briefing notes, as well as any sectoral updates from First Nations Organizations to be included in the kit, must be submitted by 4:00 pm on September 13th, 2021, to [email protected].  

Andrea Glickman

Policy Director

Download Third Notice

Download Agenda

UBCIC membership letter

Proxy form

Resolutions template

Resolution Process

NRT Nomination Form

Notice of Position: UBCIC Appointee to NRT

NRT Board of Director Appointment

September 27, 2021 at 8:00am - September 29, 2021

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