FOURTH NOTICE, REGISTRATION LINK, PRESIDENT ELECTION, DRAFT AGENDA V1, DOOR PRIZES
Agenda
October 6th, 2025
Dear Chiefs Council, sister organizations, and friends:
The 57th Annual General Assembly (AGA) will take place beginning tomorrow, Tuesday October 7th to Thursday October 9th, 2025. The hybrid AGA will be held at Musqueam Community Centre, xʷməθkʷəy̓əm (Musqueam Territory), and there will be an option to join virtually via Zoom. Please register here and contact [email protected] if you would like assistance.
Because it is the AGA, we respectfully ask all members to register and attend to address organizational business such as passing the audit and accepting minutes from the previous year, as well as setting mandates for the upcoming year. If you are unavailable, please send a proxy. Attached, please find a proxy template letter and a membership letter for the 2025-26 fiscal year. Please contact Tracy Point [email protected] or 604-831-4265) if you have not renewed your membership.
The UBCIC President Election had two candidates, Chief Don Tom and Grand Chief Stewart Phillip. Please see attached notice from UBCIC Electoral Officer Halie Bruce, confirming that Chief Don Tom withdrew, and Grand Chief Stewart Phillip is acclaimed as President of UBCIC for the upcoming three-year term. He will be drummed in and acknowledged in the morning of October 7th.
On October 8th, UBCIC is pleased to be honouring Debbie Abbott for her decades of work at UBCIC, and Chief Dalton Silver, for his leadership on protecting Lightening Rock.
The AGA agenda will include a legal update from Mandell Pinder with a discussion on Bill 14 and Bill 15 regulations and Bill C-5. We will also have a discussion on the Specific Claims Funding Crisis - debilitating reductions to Claims Research Units (CRUs) and First Nations. We will hear an overview of UBCIC’s intervention in the Nisga'a Nation's appeal to the Supreme Court of Canada, which is about whether Nisga'a can become a defendant in the Gitanyow Nation's Aboriginal title claim, and also hear an update from Gitanyow on their title case. Dr. Roshan Danesh and Chief Darell Bob will speak about the tools being developed at the UBCIC Negotiators Forum. We will also have a special session on addressing the climate emergency including glaciologist Dr. Brian Menounos, a panel on global impacts of LNG with Na’Moks and Jesse Stoeppler, and an update on implementation of the B.C. First Nations Climate Strategy and Action Plan, as well as a report from FNESS on the wildfire season. We welcome Charlene Belleau to uplift survivors of gendered violence and sexual violence, and will hear from Dr. Kim Stanton regarding her recently released report “The British Columbia Legal System’s Treatment of Intimate Partner Violence and Sexual Violence”, and from Dr. Cindy Blackstock and the National Children’s Chiefs Commission. We look forward to welcoming MCFD Minister Jodie Wickens and MIRR Minister Spencer Chandra Herbert. Importantly, UBCIC’s auditor will join to review the recently completed audit. The Final Draft Agenda is attached.
All meeting information can be found on our website: https://www.ubcic.bc.ca/ubcic_57th_aga
Please see below for the address for Musqueam Community Centre, xʷməθkʷəy̓əm (Musqueam Territory), along with google maps links for getting to the Community Centre from hotel.
Google Maps pinpoint 6777 Salish Dr, Vancouver, BC V6N 4C6
Directions from River Rock 8811 River Rd, Richmond, BC V6X 3P8
Door prizes will be drawn at the end of each day and include assorted books signed by the author, beautiful bentwood boxes, gift cards, earbuds and a tablet!
Registration for In-Person and Virtual Attendance
Proxy Information
Accommodation
Meeting Materials & Resolutions
Health and Safety
UBCIC Contacts
UBCIC Travel Claim Policy
Attachments
Respectfully,
Andrea Glickman
Policy Director
INFORMATION TO ATTEND UBCIC ANNUAL GENERAL ASSEMBLY
OCTOBER 7-9, 2025
Registration for In-Person and Virtual Attendance
Please PRE-REGISTER
(https://us06web.zoom.us/meeting/register/f47HDPq8SkGqvYHmhG4cWA#/registration)
no later than 4:00 pm on October 6th, 2025, to receive your meeting link.
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Everyone must pre-register for the UBCIC Annual General Assembly meeting via Zoom, regardless of if you are coming in person or attending virtually.
Registration helps staff track and support meeting delegates (Chiefs, proxies, representatives), speakers and observers. Pre-registration is also required to receive a unique Zoom meeting link. All registrants will receive a Zoom meeting link. If you are attending in person, you may ignore this link. - Be sure to use an email address that you can access as needed. Only those who register in advance for the UBCIC Annual General Assembly meeting will receive their unique Zoom meeting link via email.
- An email will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the Zoom meeting link as it will be required to attend the meeting.
- Please do not share your meeting link with anyone. Please ensure each delegate is registered and has their own unique meeting link.
- The Zoom waiting room will open at 8:30 a.m. each day, half an hour in advance of the meeting start time of 9:00 a.m.
Registration Confirmation: Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed. The email will be sent from [email protected] under the subject line “UBCIC ANNUAL GENERAL ASSEMBLY Confirmation”.
If you have indicated upon your registration that your community is not currently in good standing
(membership dues owing), please contact Tracy Point ([email protected])
or 1-604-831-4265) to arrange for payment.
Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st, 2025, to March 31st, 2026) may speak from the floor or vote on resolutions brought forward during the meeting.
Click here to watch registration tutorial
Registration Support: Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]). Angie and the registration team are also available for registration support during the meeting.
We encourage members to be prepared with a proxy letter in advance of the meeting, whether you are sending a proxy in case you need to step out briefly (and return later), or if you need a proxy to stand in for you throughout the entire meeting. Advance preparation will also help ensure that the meeting maintains quorum for voting purposes.
Attached is a proxy template letter for your convenience. You are welcome to put the wording on your own letterhead, OR you can copy, paste, and fill in the proxy letter directly into the body of an email to Elena Pennell ([email protected]). Please reach out to Elena if you have questions regarding proxy letters.
We are pleased to inform you the UBCIC will reimburse travel and accommodation costs for the Chief or the Chief's proxy for this Annual General Assembly meeting if you are attending in person, in alignment with the UBCIC travel claim policy. The room block at the River Rock Resort is full. Please contact Mildred Chartrand ([email protected]) if you require assistance booking a hotel.
Meeting Materials & Resolutions
Meeting materials will be available in advance for download, rather than provided in hard copy.
Please bring your laptop if you are attending the meeting in person so you can use the digital kit.
If you require a hard copy, please email [email protected] ASAP.
Meeting materials are available in the digital kit for delegates. New delegates should contact the Communications Manager, Ellena Neel, for assistance on accessing the digital kit [email protected]. Those who have previously viewed the digital kit will not need to sign up again. Instructions to sign-up for access are attached.
Draft resolutions will be provided by email to delegates and will also be available in hard copy at the meeting for those attending in person.
Draft Agenda V1 is attached and incorporates directions on priority items provided by the Chiefs Council. If you would like to suggest a future agenda item, please don’t hesitate to call 1-800-793-9701 or email [email protected].
We recognize the sometimes sensitive and triggering nature of topics discussed. To ensure the health and wellbeing of all, cultural supports will be available on site.
The health and safety of the Union of BC Indian Chiefs members and staff is of utmost importance to the organization. The risk of transmitting COVID-19 and other communicable diseases increases the closer you come to people, the longer you spend near them, and the higher the number of people you come near. As we will be spending long days together indoors, please:
- Do not attend the meeting in-person if you are ill. All registrants will be provided with a Zoom link, so please join the meeting that way if you are feeling unwell.
- While proof of vaccination and masking is no longer required in British Columbia, masking is still encouraged, particularly if the space is small and crowded as we do not know what health situations others may be dealing with. UBCIC will have N95/KN95 masks available.
- There will be cleaning of the meeting space throughout the day. Hand sanitizer will be provided. Please use it before and after touching common touchpoints, eating, and drinking, and removing and putting on your mask.
- Please follow any other instructions provided during the meeting to ensure participant safety. COVID-19 rapid tests will also be available onsite.
- Policy Director, Andrea Glickman [email protected]
- Admin and Research Director, Jody Woods [email protected]
- Office Manager, Mildred Chartrand [email protected]
- Registration Lead/Support, Angie Bain [email protected]
- Membership Clerk, Tracy Point [email protected]
- Proxy Letters/Support, Elena Pennell [email protected]
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Draft Resolutions/Briefing notes [email protected]
Documents
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