UBCIC CHIEFS COUNCIL MEETING (IN PERSON AND VIRTUAL)
JUNE 2nd - JUNE 3rd, 2022
FOURTH NOTICE, REGISTRATION INFO, DRAFT AGENDA
NOMINATIONS FOR UBCIC APPOINTMENTS TO FNTC
May 16, 2022
Dear Chiefs Council, sister organizations, and friends:
The next UBCIC Chiefs Council meeting will take place June 2nd- June 3rd, 2022. Please mark your calendars! The meeting will be held at Musqueam Community Centre, xʷməθkʷəy̓əm (Musqueam Territory) and will follow all public health guidance and orders regarding COVID-19 safety. There will also be a virtual option to attend. Full meeting details are posted on our meeting website.
We are pleased to inform you the UBCIC will reimburse travel and accommodation costs for the Chief or the Chief's proxy for this Chiefs Council meeting. We have rooms reserved at the River Rock Resort (8811 River Road, Richmond BC V6X 3P8) under the Union of BC Indian Chiefs block. Please book your room as soon as possible. Reservations can also be made by calling the hotel’s reservation department at 604-247-8900 or toll free at 1-866-748-3718 or by email [email protected]. Please quote group confirmation “Union of BC Indian Chiefs Block”. Please contact Mildred Chartrand ([email protected]) if you require assistance booking a hotel. Alternately, you will be able to participate by Zoom (via videoconference or phone). Because the meeting goes all day Thursday and all day Friday until 4pm, if you wish to stay in the hotel for Friday night as well, UBCIC is able to cover this cost, so that you can travel home Saturday morning.
Attached, please find the UBCIC membership letter for the 2022-23 fiscal year. Please contact Tracy Point ([email protected] or 604-831-4265) to renew your membership.
We encourage members to be prepared with a proxy letter in advance of the meeting, whether you are sending a proxy in case you need to step out briefly (and return at a later time), or if you need a proxy to stand in for you throughout the entire meeting. Attached is a proxy template letter for your convenience. You are welcome to put the wording on your own letterhead, OR you can copy, paste, and fill in the proxy letter directly into the body of an email to Elena Pennell ([email protected]). Please reach out to Elena if you have questions regarding proxy letters.
Pre-registration: Everyone must pre-register for the UBCIC Chiefs Council meeting. Registration helps staff track and support meeting delegates (Chiefs, proxies, representatives), speakers and observers. Pre-registration is also required to receive a unique Zoom meeting link. In the event a delegate who planned to attend in person has personal circumstances that require a shift to virtual attendance, the unique Zoom link can be used to join remotely.
Please PRE-REGISTER here as soon as possible and no later than 4:00 pm on May 31st, 2022, to receive your meeting link. Be sure to use an email address that you can access as needed. Only those who register in advance for the UBCIC Chiefs Council meeting will receive their unique Zoom meeting link via email. This will be sent with your confirmation email and again the day prior to the meeting. Please retain the email with the Zoom meeting link as it will be required to join the meeting.
Registration Confirmation: Once you have submitted the online registration form, you will receive an email within 48 hours indicating that your registration has been confirmed. If you have indicated that your community is not currently in good standing (membership dues owing), please contact Tracy Point ([email protected] or 1-604-831-4265) to arrange for payment. Per the UBCIC Constitution and Bylaws, only members in good standing in the current fiscal year (April 1st 2022, to March 31st 2023) may speak from the floor or vote on resolutions brought forward during the meeting.
Registration Support: Please direct any registration questions or concerns to Angie Bain, Registration Lead ([email protected]). Angie and the registration team are also available for registration support during the meeting.
NOMINATIONS: UBCIC APPOINTMENTS TO FIRST NATIONS TECHNOLOGY COUNCIL
Nominations are being sought for three (3) UBCIC political representative to the First Nations Technology Council. Please see attached Notice of Position, UBCIC Election Procedures and nomination forms. As per the UBCIC Election Procedures, nominations must be received by 4:00 pm on May 19th, 2022.
MEETING MATERIALS AND RESOLUTIONS
Meeting materials will be available in advance for download, rather than provided in hard copy. Please bring your laptop if you are attending the meeting in person so you can use the digital kit. If you require a hard copy, please email [email protected] by May 19th, 2022. Draft resolutions will be provided by email to delegates and will also be available in hard copy at the meeting for those attending in person.
If you would like to submit a resolution, please review the attached information regarding the UBCIC Resolutions Process as well as the attached resolution template for your use. The UBCIC Resolutions Process is also outlined at: www.ubcic.bc.ca/resolutions. Draft resolutions and briefing notes, as well as any sectoral updates from First Nations Organizations to be included in the kit, must be submitted by 4:00 pm on May 19th, 2022, to [email protected].
A draft agenda is attached for your review.
COVID-19 HEALTH AND SAFETY
The health and safety of the Union of BC Indian Chiefs members and staff is of utmost importance to the organization. As such:
- Do not attend the meeting in-person if you are ill. You will also be provided with a Zoom link, so please join the meeting that way if you are feeling at all unwell.
- While the need to show proof of vaccination is no longer necessary, masks will still be required, including on the bus to and from the meeting.
- We strongly recommend using N95/KN95 masks, rather than cloth masks, as these have been shown to provide higher protection against the omicron variant. UBCIC will provide these. Please ensure your mask is well-fitted.
- Masks should only be removed in order to eat and drink.
- There will be cleaning of the meeting space throughout the day. Hand sanitizer will be provided. Please use it before and after touching common touchpoints, eating and drinking, and removing and putting on your mask.
- Please follow any other instructions provided during the meeting to ensure participant safety. Rapid tests will also be available onsite.